BoSS
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All modules
Inventory
Real-time stock visibility across locations, with reorder intelligence and movement control.
The Inventory module gives you a single source of truth for every item your business handles. Whether material sits in a factory warehouse, a branch store, or in transit between locations — you know exactly what you have, where it is, and what it is worth.
What this module solves
Stock-outs lose sales. Overstocking ties up capital. But most Indian businesses operate with imprecise inventory data — stock registers that are updated a day late, availability checks that require calling the warehouse, and stock audits that reveal discrepancies nobody can explain.
The Inventory module makes inventory data real-time, accurate, and actionable. Every transaction — purchase receipt, sales dispatch, internal transfer, production consumption — updates stock the moment it happens. Not end of day, not next morning, but immediately. This changes how sales teams commit to customers, how procurement plans replenishment, and how finance values closing stock.
For businesses managing hundreds or thousands of SKUs across multiple locations, the module provides the analytical tools to focus attention where it matters — high-value items, slow-moving stock, and items approaching reorder points.
Without this module
Stock data is a day old at best. Sales commits delivery based on yesterday's numbers and discovers the item was dispatched to someone else.
Physical audit reveals lakhs worth of discrepancy, and nobody can trace when or how the gap developed.
Reorder decisions are based on gut feel, leading to either panic purchases at premium rates or capital locked in excess inventory.
Slow-moving stock sits unnoticed for months. By the time someone checks, it is expired, obsolete, or damaged.
Branch-to-branch transfer is a phone call exercise with no documentation. Material leaves one location but takes days to appear at the other.
Core capabilities
1
Multi-Location Stock Management
Track stock across unlimited locations — main warehouse, branch stores, consignment points, and transit. Each location maintains its own stock ledger while the central view shows organisation-wide availability.
2
Batch & Serial Number Tracking
Track items by manufacturing batch (for expiry-sensitive goods like pharmaceuticals and food) or serial number (for high-value equipment). FIFO enforcement based on batch dates is automatic.
3
Reorder Level & Safety Stock
Define minimum stock, reorder level, reorder quantity, and maximum stock for each item at each location. When stock falls below the reorder level, the system generates purchase indents automatically.
4
Stock Valuation Methods
Support for FIFO, weighted average, and specific identification valuation methods. Valuation runs automatically on every transaction. Closing stock values feed directly into the Balance Sheet.
5
Stock Transfer Between Locations
Transfer material between locations with a structured workflow — transfer request, approval, dispatch, in-transit tracking, and receipt. Stock is deducted from source on dispatch and added to destination on receipt.
6
Stock Adjustment & Write-Off
Handle physical stock discrepancies through controlled adjustment entries. Every adjustment requires a reason code and approval. Write-offs create corresponding accounting entries in Finance automatically.
7
Slow-Moving & Dead Stock Analysis
Identify items that have not moved in configurable periods. Ageing analysis shows how long stock has been sitting. This drives decisions on clearance sales, returns to vendor, or write-offs.
8
Item Classification & Categorisation
Organise items by group, sub-group, brand, and custom attributes. ABC analysis classifies items by value contribution. XYZ analysis classifies by demand variability. Combined ABC-XYZ gives a procurement priority matrix.
9
Stock Reservation & Commitment
When a sales order is confirmed, stock is reserved against it. Reserved stock is visible but not available for other orders. This prevents overselling and gives the warehouse clear pick priorities.
10
Barcode & QR Code Support
Generate and print barcodes or QR codes for items. Scan during receipt, transfer, and dispatch for error-free stock movements. Barcode scanning during stock audits speeds up physical verification dramatically.
Key workflows
1
Stock Receipt to Shelving
Material arrives from a vendor. GRN records the quantity and batch details. Quality inspection clears the material. Inventory stock updates immediately. If Warehouse Management is active, putaway instructions assign specific bin locations.
2
Stock Transfer Request to Approval
A branch store requests material from the central warehouse. The request specifies items, quantities, and urgency. The central warehouse approves, creates a dispatch. Material moves to in-transit status. On receipt at the branch, stock transfers are complete and both locations are updated.
3
Reorder Alert to Purchase Order
Stock for an item at a location drops below the configured reorder level. The system generates an alert and, if configured, creates a purchase indent automatically. The procurement team reviews, selects a vendor, and issues a PO — with the reorder trigger as the documented reason.
4
Stock Audit to Adjustment
Physical stock count data is entered against system stock. Variances are highlighted item by item. Each variance requires a reason code — pilferage, damage, measurement error, system error. Approved adjustments update stock and create accounting entries for the value impact.
Who benefits
Inventory Manager
Real-time stock position across all locations on a single dashboard. Reorder alerts, slow-moving flags, and transfer requests are all actionable from one screen. No more morning Excel reports.
Warehouse Supervisor
Clear visibility into inward and outward material with location-specific stock. Receipt and dispatch workflows are structured, reducing errors and speeding up operations.
Sales Team
Check real-time stock availability before committing to customer orders. Know which warehouse has stock and whether it is reserved or free. Avoid the embarrassment of overselling.
Finance Team
Closing stock valuation is always current, not a month-end calculation. Stock adjustments create accounting entries automatically. Audit queries on stock valuation are answered with data, not explanations.
Purchase Team
Reorder alerts with consumption patterns inform procurement decisions. Rate of consumption, lead times, and safety stock levels are visible — enabling proactive purchasing rather than panic buying.
Dashboards & reports
Stock Position Summary
Item-wise stock across all locations with free, reserved, in-transit, and total quantities. Filter by category, location, or stock status.
Reorder Alert Dashboard
Items below reorder level with current stock, average daily consumption, expected stockout date, and linked purchase indent status.
Slow-Moving Inventory Report
Items with no movement beyond configured thresholds. Value impact, last transaction date, and recommended action (clearance, return, write-off).
Stock Movement Register
Complete transaction history for any item — every receipt, issue, transfer, and adjustment with timestamps, quantities, and reference documents.
ABC-XYZ Analysis
Item classification matrix combining value contribution (ABC) with demand predictability (XYZ) for focused inventory management strategies.
Works with
Warehouse Management
Inventory provides the stock ledger; Warehouse Management provides the physical location (bin, shelf, zone). Together, they give you both quantitative and spatial control over your material.
Sales & CRM
Sales orders check real-time availability in Inventory before confirmation. Stock reservation ensures committed orders are fulfilled. Backorder alerts trigger procurement.
Procurement
Reorder levels trigger purchase indents. GRN completion updates Inventory stock. Rate of consumption data from Inventory informs procurement planning and negotiation.
Manufacturing
Production orders consume raw material from Inventory. BOM explosion checks component availability. Finished goods receipt adds manufactured items to stock.
POS & Retail Billing
Every retail sale deducts stock in real time. Counter-level stock visibility and replenishment requests flow from POS to the central Inventory module.
Recommended for
Distribution companiesMulti-location retailManufacturing with raw material managementPharmaceutical distributorsAuto parts and sparesFMCG with batch trackingElectronics with serial number trackingAny business with 500+ SKUs
Frequently asked questions
Can we track stock at the batch level for items with expiry dates?
Yes. Batch tracking captures manufacturing date, expiry date, and batch number. The system enforces FEFO (First Expiry, First Out) for items with expiry management enabled. Alerts are generated when stock approaches expiry dates at configurable lead times.
How does stock valuation work across multiple locations?
Valuation is computed per item per location. The selected method (FIFO, weighted average) applies consistently. Transfers between locations are valued at the applicable cost at the time of transfer. Consolidated views aggregate location-level valuations.
Can we handle stock for items sold in different units (e.g., purchase in kg, sell in grams)?
BoSS supports multi-unit items with conversion factors. You can purchase in one unit and sell in another. The system handles conversion automatically during transactions and maintains stock in the base unit for consistency.
How are stock audit discrepancies handled?
Physical count data is entered against system stock. The system highlights variances. Each variance requires a reason code and approval. Adjustments are posted only after approval, and the value impact flows to Finance as an accounting entry.
Can different locations have different reorder levels for the same item?
Yes. Reorder parameters — minimum stock, reorder level, reorder quantity, maximum stock — are configured per item per location. A central warehouse might have a higher reorder level than a branch store for the same item.
See how Inventory fits your operations
From a single warehouse to a multi-location network — get real-time stock visibility that drives better decisions across sales, procurement, and finance.